Events & Member Relations Coordinator (Brisbane)
About The Role
As the Events & Member Relations Coordinator, you will report to the General Manager of Member Relations & Events and work closely with the Events team. Your role includes providing advanced administrative and coordination support to ensure major events are successfully delivered, as well as assisting with all areas of event planning, execution, and member engagement. AEP organizes around 50 events annually—such as boardroom lunches, panel seminars, and a national conference with more than 130 speakers, 150 exhibitors, and over 2,500 delegates. Additionally, you will contribute to two international conferences: GHGT18 in 2026 and LNG2029.
Key responsibilities include:
- Coordinate logistics for events, including venue inspections and meetings
- Provide comprehensive administrative support to the General Manager and team, including scheduling, documentation, reports, and minute-taking
- Support data entry and record management in the CRM system (HubSpot)
- Assist with event materials, proposals, reports, and correspondence
- Liaise with suppliers, venues, and contractors to ensure value for money and service delivery
- Support on-site logistics and activities for events, including setup, registration, and attendee management
- Assist with online event delivery and registration management using EventsAir
- Prepare clear, concise, and professional correspondence, reports, and event documentation
- Uphold Australian Energy Producers’ values and behaviours every day
About You
To succeed in this role, you will have:
- Demonstrated experience as a highly competent and organised administration professional
- Exceptional attention to detail and accuracy
- Strong organisational and prioritisation skills
- Flexible, proactive, and able to pivot quickly to complete priority tasks
- Ability to work autonomously and as part of a team
- Excellent written and verbal communication skills
- Proven ability to develop highly effective and professional working relationships across all levels of internal and external stakeholders
- Certificate III in Events, Business Administration, or relevant event industry experience (desirable)
- Advanced Microsoft Office skills and familiarity with CRM systems, ideally HubSpot
- Knowledge and understanding of EventsAir (desirable)
Click here to view on Seek.